Google Docs Add-ons for Writers

Here are some useful Add-ons that you can use within Google Docs™.

To install an Add-on, go to the Add-ons menu and click “Get Add-ons”.

Writer’s Highlighter

This useful plugin allows you to highlight words from a word list in a Google Spreadsheet™.  You can highlight from a word list, highlight a selection, highlight continuously as you type, and highlight sentences by length. It also has functions to clear highlights from the entire doc or a selection.  It also includes a stats viewer for word count, word frequency, lists of all the sentences, and readability statistics.  The help file is here.


OneLook Thesaurus

While you can get some synonyms from Google’s thesaurus by selecting a word, right-clicking it, and choosing “Define”, it’s not comprehensive.

OneLook Thesaurus provides standard synonyms, rhymes, and frequently used words that often appear near the word you are looking up.


Word Cloud Generator

This plugin generates a word cloud from your source material.  This can be very useful to understand the frequency of occurrence of the words in your document, or just to share word clouds with friends.  The word clouds are generated as transparent-background .png files, you can can copy-and-paste them into any website or social app.


Better Word Count

This simple tool allows you to get a word and character count, but exclude certain sections of the document, such as headers or titles.


Google Translate

First written as a demo app by Google to highlight the extensibility of Google Docs™, this app has useful tools for quick and easy translations.


Screenplay Formatter

For some reason that has been lost to time, screenplays are still put in an archaic manuscript format, despite the fact that no one has written a screenplay on a typewriter in twenty years.  However, if you are writing a screenplay, you must play by the rules.  This add-on will help you do that.


Fundamentals: Point of view

Think of Point of View as “where the camera is” in your story.

  • Is it stuck inside one person’s head and seeing out their eyes? (first person)
  • Is it following close behind one character in each scene, able to see inside their head like the back was cut off? (third person limited)
  • Is it like a movie, going from place to place, following many characters, without ever going in anyone’s head? (cinematic omniscient)
  • Is it moving from place to place, following many characters, and also moving in and out of their heads in the same scene? (head-hopping omniscient)

Types of Point of View (POV)

Personage – Impacts the pronouns

First person: tells the story directly through the character:

Example: I parachuted off the Empire State Building, and I loved it.

Second person: tells the story to the reader (rare in fiction).

Example: You could have parachuted off the building too, but you chickened out.

Third person: tells the story from outside the character:

Example: Bob parachuted off the building, but his chute didn’t open and he splatted.

Scope – impacts how much you know

It’s a spectrum in terms of how close you get into the head of a character (primarily for third person, since in first person, you’re in the character’s head automatically).

On one end of the spectrum, the reader has intimate knowledge of all the character’s thoughts, and can’t know anything the character doesn’t know. On the other end, the reader remains distant, watching events like a fly on the wall.

Intimate (close): the reader has direct access to the thoughts and feelings of the character who is telling the story. Intimate third person is a popular choice for fiction writing today.

Example (intimate third person):
Shane’s clown suit did nothing against the biting cold winds of the Moscow winter. Some secret agent he was, sent to infiltrate the birthday party of a Russian railroad baron dressed as a clown. No one will suspect the clown, they said. This was going to be a trainwreck. He shivered and pulled his purple peacoat tighter across his polka-dot shirt.

Omniscient: the reader has access to all the thoughts and feelings of ALL the characters, even if the author/narrator may not write about all of them. In an omniscient point of view, the author/narrator may include the thoughts of any character, or stay detached and simply narrate a story as an outsider, or zoom in/out as needed.

Example (omniscient third person and distant, except for intimate components in italics):
Jill stepped off the casino elevator and surveyed the slot floor. It was busy for a Monday morning, with about half the machines grinding quarters. She found her target and walked quickly, with the confident stride of someone well-within the bounds of their authority. Time to take out the trash, she thought.

Raymond jerked up from his reverie at the sound of footsteps behind him. Someone was coming, he could feel it. He turned and locked eyes with Jill, then moved his gaze down to her employee badge.

She smiled with the slightest touch of a sneer. “Excuse me sir, but you’ve been here for three hours.”

He crossed his arms, covering his ketchup-stained shirt. “And?”

“Complementary drinks are for players only, sir. And you haven’t been playing, sir. Just drinking.”

Note that by removing the italics, you have what is often called “cinematic point of view” which is omniscient, but can’t have access to thoughts. This is what people are used to from watching TV and movies, but in books it can be difficult to write well (usually becoming boring to read) because of the lack of intimacy. Being deep in a character makes up for the fact that books can’t show you flashy images or play dramatic music like movies can. A book without that depth is like reading a movie script versus watching a movie—which would you rather do?

More on POV in writing.


Above, we stay in the same omniscient point of view and clearly mark who is thinking which thought. But what happens if you jump from one point of view to another to another, telling the story through the eyes of multiple characters, without clearly setting them apart? This is called head-hopping.

Head-hopping is all about how frequently you do it and how well you do it. Few readers would balk at a book that switches back and forth between two primary character POVs with each chapter.

On the other end of the spectrum, a story that jumps from one character to another after each sentence is tiresome to read. In general, there’s no reason to head-hop frequently unless it’s crucial to telling your story.

Don’t (painful head-hopping):
Sarah glared at Betty. That bitch had taken the last blueberry scone, she just knew it. A scone for a crone. Betty glared back. Sarah was such a skank. Never mind that it was her ninetieth birthday. And then there was Jezebel, who claimed to have a PhD but everyone knew it was fake. Jezebel knew Betty was thinking about her as she watched Betty glance at her fake diploma on the wall. Of course, no one could ever prove that she hadn’t finished her dissertation, except Sparky of course. Sparky wants biscuits, thought Sparky the dachshund. He really wants them. Maybe if he barks enough Sarah will give him some.

In the above paragraph we shift POV from Sarah to Betty to Jezebel and finally to Sparky the dog. It’s a bit nauseating to read, isn’t it? There are authors who have pulled off this type of narrative shifting, but those that do tend to do so smoothly and give the reader time to rest in each character’s POV.

Even with just the addition of line breaks, it’s easier to read, but it’s still a mess. Imagine how this story would change if we spent a paragraph, a page, a scene, or a chapter in each character’s point of view instead of a line or two.

One way to improve it would be to step back and be a fly-on-the-wall narrator, with access to all information.

Do (an omniscient narrator describes the same scene, telling us the character’s thoughts):

Sarah glared at Betty, eyeing the crumbs on her lips, the crumbs of the last blueberry scone Betty had carefully purloined. It was a game of scones and crones, and the parlor was filled with the scents of both. Betty glared back at her. Even now, on Sarah’s ninetieth birthday, the sting of Sarah’s adultery with Betty’s first husband had hadn’t faded in seventy years.

Jezebel caught Betty’s eye with a knowing smile. Of course, Jezebel knew all about the affair, and of their rivalry, but Betty still had the upper hand—she knew Jezebel had never finished her dissertation and the PhD was fake. Jezebel was no more a doctor than Sparky the dachshund, but that didn’t stop Jezebel’s smug smile as she watched Betty glance at the framed diploma on the wall.

Tonight, Betty would spring her trap, finally realizing a revenge seventy years in the making, destroying Sarah at the birthday gala like she had been humiliated by Sarah’s adultery so many years before. Sparky the dog yapped, jarring Betty out of her reverie. He wanted biscuits of course, but a scone would do, or perhaps, even better, she would give him a bone to gnaw by the night’s end. A bone from an old, cheating crone.

As you can see, an omniscient POV gives access to everyone’s thoughts and feelings, and allows for more to be described, as the narrator knows everything and doesn’t have to wait for thoughts, dialogue, or action to reveal important plot details (through “showing”) and can simply “tell” the information to the reader.  This is closely related to some considerations on “show versus tell”.

In general, you’re better off sticking a single point of view in each scene or chapter and developing the character for your reader to enjoy, then switching at a natural break in the story.

Even in omniscient point of view, where knowledge of multiple characters thoughts may be expected (but is not mandatory), authors that use it well follow a single character at least long enough to make a point, if not for a whole scene or chapter.  In some cases, narrators stay out of heads entirely, merely reporting the scene as it happens, with the backstory and musings, but without access to any thoughts at all (other than the narrator’s own).  In this case, the writer is still sticking to a single POV — that of the narrator.

More on head-hopping POV.

Establishing a Character’s Voice

Is your language right for the viewpoint character? Can you tell how he/she feels? Or does the character not match the point of view?

If your character is a college professor, they’ll use big words. If they’re a high-school drop out, they’ll speak differently. Likewise, they’ll have different thoughts, reactions and dialogue if they are introverted or extroverted, optimistic or pessimistic, religious or agnostic, angry or calm, mature or childish, neat or sloppy, creative or analytical etc. etc. etc. It all comes down to knowing your characters and living inside of their heads.

On “The Simpsons”, the character Dr. Hibbert is a physician who went to Johns Hopkins Medical School.  He’s no dummy, and tends to be solemn when making diagnoses.

Don’t: Dr. Hibbert put his feet up on the desk. “Well shucks Homer, you’re in a dilly of a pickle. We’ve gotta pre-form some surgery on your old noggin.”

Do: Dr. Hibbert tented his fingers. “It’s a serious matter Mr. Simpson. If we don’t remove that crayon from your brain, it could damage your cerebral cortex.”

Likewise, the character Reverend Lovejoy is kind and a bit depressive. He’s not the type to start a fight, take the lord’s name in vain, or swear at people.

Don’t: Reverend Lovejoy glared at the atheist protestors, then flipped them the bird. “Hey! Jesus says to kiss my ass, you bastards! Burn in hell!”

Do: Reverend Lovejoy groaned when he saw the atheist protestors, but at least there weren’t any members of his flock among the group. He shook his head and headed home to play with his model trains. They weren’t his problem, not today.

Check out our article on style and voice, or find even more here.

Filtering Words

When you write, you want the reader to experience what the characters experience. Unless you are writing in a distant third person (fly on the wall or narratorial voice with no access to thoughts) you’re going to have to write thoughts and feelings. But how to write about them?

The first instinct is usually to write thoughts like dialogue, like so:

Don’t: I stepped into the mausoleum. That mummy’s got to be here somewhere, I thought. I lit a torch.

While there’s nothing wrong with that approach, it becomes tiresome to read if we see the character’s thoughts frequently. Many authors instead write the thoughts “straight” with no filtering words like “thought”.

Do: I stepped into the mausoleum. That mummy had to be here somewhere. I lit a torch.

Filtering words can take many forms, because they can include emotions.

Don’t: Sarah saw her bees out the window. She loved them so much. She expected a good harvest this year. She heard her husband snoring in the bedroom. She wanted to drown him in the honey vat and make it look like an accident.

The verbs are a mix of senses and emotions: saw, loved, expected, heard, wanted. The sentence style is also repetitive because each sentence begins with a filtering verb. Here is it without the filtering, and with more showing rather than telling.

Do: Sarah glanced out the window at her beehives and smiled. The bees were busy, and there would be a good harvest this year. Her husband snored in the bedroom and her smile twisted into a sneer. After the harvest, she could finally drown him in the honey vat. It would be so easy to make it look like an accident.

In general, just remember to “stay in your character’s head”.

That said, in an omniscient point of view, filtering words may become more appropriate, because the world and the characters are in fact being filtered—usually through a narratorial voice.  The third crones-and-scones piece above gives an example of how to do this.  This approach may seem somewhat old-fashioned today, but when executed well, it is just as enjoyable as anything else.

More on filtering words.

Writing Deep Point of View

Okay, now that you understand concepts like personage (1st, 2nd, 3rd) and scope (deep or shallow or omniscient) and some of the pitfalls (head hopping, voice, filtering words), the logical question is “but how do I do it?”

As mentioned above, we generally focus on deep point of view in modern fiction writing. Whether you’re doing it in a limited sense (sticking to one point of view in a story or scene), or zooming in and out of different character’s heads with an omniscient point of view, you usually want to go deep so you can create that emotional resonance with the reader.

Deep point of view means that you are including the character’s senses (touch, taste, smell, vision, hearing, and more) as well as their thoughts, dialogue, and actions. It means that you’re customizing those sensory experiences and those events so that they match up with the character, so that their voice matches who they are as a person.

Like most things in writing, depth is a spectrum. Here are some examples, written from shallow to deep. Note how the lines change as we go deeper into the point of view until we’re truly viewing the world through the character’s eyes and not from the writer’s.

Let’s use a mountain climber getting out of a crevasse.

  • Arnie grabbed onto the rock and hauled himself over the top of the ledge and out of the crevasse.
  • Inch by inch, Arnie pulled with his one good arm, tugging and straining. Everything ached. Every muscle and tendon was stretched to the limit. With a groan, he hauled himself up onto the ledge. He was finally out.
  • Arnie grunted as he wrapped the tips of his fingers around the last outcropping. One more pull, just one more. Simple as lifting weights in the gym, simple as one more bale of hay back on the farm. It was just one more. But his arm whispered, do I have to? Yes, dammit, yes you have to! Arnie’s biceps, triceps, and pectorals spasmed into one last pull, hauling his chest over the granite ledge and out of the crevasse, out to freedom.

In the first example, we’ve got a solid description of what’s going on. It’s not very exciting, because it’s too detached from the struggle the character is going through.

In the second one, you’ve got more details, you’re closer in to what he’s feeling. You’re feeling his tugs, strains, aches and pains, and then his relief when he makes it out. Note that we didn’t use filtering words like “feeling”.

In the third example, we go even deeper. We feel his fingers grab on. We hear his thoughts, hear him psyching himself up, hear his muscles cry back to him, hear him force it and overcome. He’s not just “finally out,” he’s free. Thoughts, emotions, memories, graphic details (fingers on the edge), and a specific voice (that of a weight lifter who knows the names of his muscles and is attuned to what they’re doing, he knows what kind of rock he’s climbing).

Here’s another example, this time of a woman discovering her son’s drug stash.

  • Stuffing the socks in the drawer, Karen touched a plastic bag. She grabbed it to throw in the trash but stopped. It was full of little green nuggets, some kind of plant, maybe marijuana. She grabbed onto the dresser to steady herself.
  • Karen neatly placed David’s rolled up socks in his sock drawer. One of them crinkled when she pressed it into place. Why was he always such a messy boy? She pulled the sock back out and rummaged. It was a plastic bag, a plastic bag full of green things, some kind of plant—marijuana! She crushed the bag in her hand. Not her son.
  • Karen pressed David’s socks into his drawer in neat little rows, just like she did every Monday morning. They were still warm and sweet-smelling from the laundry, like little newborn pups in a basket. She smiled as she fit the last roll into place, then stopped as something crinkled. She shook her head. Davey had been eating candy again. There would be a punishment for that, probably take away his screen time for a week. She gently pried the socks out and searched for the offending plastic. What would it be this time? Mars bar? M&Ms? Maybe a—she gasped. Marijuana.

In the first example, we’ve got a pretty straightforward description of what happens in the scene with not much depth into her point of view or voice.

In the second, we’ve got some sensory details, a few thoughts (messy boy, not her son) and a bit more of her clean-freak personality and her emotions.

In the third example, we’ve got a clear picture of this person, a doting yet very strict mother. We’ve got her thoughts, her emotions, and some sensory details (touch and smell). We know what she’s thinking, how she views the world, and we can already guess the shitstorm that David is in for when he gets home from school.

Now you give it a shot. Take a key moment in a story (like a triumph or important discovery) and write it plainly, then try to go deeper into the point of view, giving us the sensory details, the thoughts, the emotions, the dialogue and the world as this person sees it.

Fundamentals: Telling and Showing

You may have heard the phrase “show don’t tell.” It’s a subject that permeates nearly all aspects of writing, and it is important to understand so that you can clearly communicate with the reader while also crafting an entertaining, emotional, and thought-provoking story.

What’s the difference?

Telling is explaining or summarizing something literally, which is common in non-fiction writing. For example,

Telling: William ate a sandwich.

Showing is detailing an event to deliver the experience to the reader including all of the sights, sounds, smells and emotions of the characters. Showing almost always requires more words than telling. For example,

Showing: William picked up the BLT. The smell of fresh sourdough reached his nose and his stomach rumbled. With the first bite, the crunching bacon and lettuce brought him back his childhood, when his mother would fry scrapple for Sunday mornings before church. You can’t praise the lord on an empty stomach, she’d say.

Both of these examples communicate the idea of William eating a sandwich. The first one summarizes with a quick, generic statement. The second one dramatizes with specific, unique details.

Showing is important because it provides an experience for the reader and creates an emotional connection with the characters by allowing the reader to live in the character. It also helps a reader visualize and imagine your story, which is crucial to keeping a reader engaged.

Audiences who grew up on TV and movies often expect 100% of the story to be shown to them, and not narrated to them (the scrolling text intro to Star Wars excluded). In the last century, English literature has shifted to include much more showing rather than telling.

There is nothing wrong with telling, assuming you can tell it well. Whole books have been written as essentially a story told by a narrator, with virtually no showing. In some cases that narrator is even a character within the book, such as in Moby Dick or Lord Jim.

However, if you are writing contemporary fiction, the important parts of your book should usually be shown to the reader, not told, as this is what most readers have come to expect, and it is often easier to write interesting passages of “showing” versus interesting passages of “telling”. Be careful though—a book that is all showing, with no telling, can become tiresome to read.

When to show versus when to tell

On one end the the spectrum, you have pure telling. Phrases like “he drove his car to work” explain literally what happened, and can be very useful for summing up boring parts of a story quickly.

The other end of the spectrum is pure showing, where every bit of action is detailed extensively, revealing the experiences, thoughts, emotions, and actions of characters. Pure showing is useful for extremely dramatic scenes, such as a critical turning point in a story.

Most successful modern creative writing is primarily showing with a bit of telling mixed in. You could skip over ten years with one line of telling, or have a whole book that spanned five minutes, but covered everything in extreme detail.

The general guidelines are:

Tell (summarize) when it’s boring and you need to get through something for the story to make sense, or when you want to fill in the reader on a backstory, a description, or a piece of information without taking the extra pages to fully dramatize it.

Don’t: Stan got in his car, turned the key, and warmed up the engine. Backing out of the driveway, he glanced in the rear-view mirror and sighed. It was another boring Monday. He turned onto Maplecrest Drive and headed for the freeway, just like every other day. He flipped through the radio station but nothing good was on. He pulled onto the freeway, and after forty-five minutes in moderate traffic, he arrived in his usual parking spot, right on time. As Stan walked into the building, Jimmy bumped into him and spilled boiling coffee on Stan’s crotch.

Do: Stan drove to work. He walked up the steps, and as he reached to pulled open the heavy oak door, it flew towards him, knocking him down and there were papers and coffee and pain that shocked through his genitals like fire and ice. Someone was on top of him, Jimmy, that new intern, trying to dry the coffee with his shirttails and only mashing the boiling liquid in deeper.

Show (dramatize) when it’s interesting and you’re writing the good stuff.

Don’t: Billy stabbed his brother in the heart. The end.

Do: Billy raised the knife over Carl’s sleeping body. It was time to put an end to this damned werewolf curse—even if it meant the end of the family. Candlelight flickered off the silvered blade. Come on, man. Do it. Do it! Beads of sweat formed on Billy’s brow. It had to be now, it had to be tonight, before Carl took someone else. Do it!

Billy bit his lip and slammed the knife into Carl’s back, forcing the ten-inch blade between two ribs and twisting the tip into Carl’s heart. Carl’s yellow eyes shot open and Billy let go of the handle and stepped back, staring into the animal eyes of the older brother who had saved his life a dozen times or more.

Carl reached out to Billy for a moment, then slumped against the nightstand. Billy took a deep breath. It was finally over.

Point of View considerations

Show versus tell is a nuanced decision. It will affect the tone of your writing, the pacing, and the style. Here is a quote from bestselling, award-winning author Ursula K. Le Guin:

“Thanks to “show don’t tell,” I find writers in my workshops who think exposition is wicked. They’re afraid to describe the world they’ve invented. … This dread of writing a sentence that isn’t crammed with “gutwrenching action” leads fiction writers to rely far too much on dialogue, to restrict voice to limited third person and tense to the present.”

One point here is that eliminating all telling from your story can lead to a story that reads like an action movie script (many Young Adult novels are like this). Another observation is that there is a connection between point of view and showing versus telling. Specifically:

The closer in to the character’s POV you are, the more you’ll likely be showing, and the less likely you’ll be telling. 

For example, if you are in a deep third-person POV or first-person POV (the reader only sees what the character sees, and only knows what the character knows), then it will be difficult to step back and “tell” parts of the story—for example, to fill in the background of a place or person that the character doesn’t know about.

A deep POV can lead to a “white box” story where settings aren’t described enough, it can cause lengthy conversations to get another (non-POV) character’s backstory out in the open, and it can lead to a story that gives its reader no room to pause (lack of sequels after scenes).

You can avoid these “over-showing” problems within deep POV by writing tight dialogue, switching POVs from scene to scene, using “telling” within the deep POV (e.g. “John told me about the strained relationship with his father” to summarize it instead of dramatizing it with a page of dialogue), and remembering to include all the POV character’s senses in the scene.

On the other end of the spectrum, a narratorial voice with an omniscient POV can alternate freely between telling (narrating/summarizing the story to the reader) and showing (dramatizing the action in detail through the eyes of a character or a as a fly on the wall). This type of POV is more complex to write and to read, but done well it is transparent and and can be beautiful. It can also create an intimate connection between the writer and the reader, as in many works by Charles Dickens or Alexandre Dumas, where the reader feels that the story is being told by a master storyteller who has a persona of their own.

Author Kim Stanley Robinson has a good essay in defense of telling in Wonderbook, a writing guide by Jeff VanderMeer. However, I personally have struggled with some dull exposition dumps (usually research dumps) in Robinson’s novels. Learning to write a story that includes significant amounts of telling without showing is an art form, and is likely best studied reading pre-1900 fiction.

Exposition and Info Dumps

The general rule: only include details that matter to the story. Weave them into the scenes and action, don’t just info-dump on the reader.

Info dumps can take many forms, and are one of the most common over-uses of “telling.” Some writers will spend pages detailing a character’s clothes. Others will drone on about the scenery when a few well-chosen sentences would have been fine. Some will have a “prologue” chapter that is essentially a line-by-line history of the story world. Sometimes, writers will “research dump” and spend pages on a subject that they researched (or one that they are fond of) even when it doesn’t matter much to the story. If the information you want to convey is important, weave it in—don’t dump it.

There are exceptions to this rule, even whole books written in telling exposition, but unless you are particularly good at crafting interesting, well-written, and thought-provoking exposition, it’s better to stick to the story, rather than the research behind it.

Don’t: The Destroyer-class Hand Operated Plasma Cannon (HOPCAN) operated on 1.29 Gigawatts of energy, fueled primarily by a barium-ion nuclear fusion generator (contained in a gallium-carbide water jacket) as well as a radio-invisible solar cell array and an inverted plasma recycler.

Do: Dirk wrenched the plasma cannon out of the dead soldier’s hand. A peeling sticker read “Now with 1.29 Gigawatts!” Dirk grinned. It was time to melt some moon worms.

Don’t: Faldruun was founded in 435 by King Griupl, who was then succeeded by his son King Griupl II, who was murdered by the usurper Hurea Euwoeneo in the year 498 … blah blah blah and a 40 page “prologue” that’s really just worldbuilding notes.

Do: Hurwitz pushed his way through the overgrown cemetery, and stopped at the crumbling statue of Hurea Euwoeneo, the Usurper. The Griupl clan had a sense of humor at least, having made the statue of Hurea exactly as he had died—hung by the neck.

Hurwitz set the tattered grimoire on a nearby headstone and cracked his knuckles. It was time for another usurpation, and there was only one man for the job, even if he’d been dead for a hundred years. Hurwitz unwrapped his shovel and began to dig.

Info-dumps can also occur in dialogue:

Don’t: “As you know Susan, we’re all police detectives hunting a psycho killer who has been exploding expensive chihuahuas all over Beverly Hills for the last four years. Now that you’re our new boss, we’re all looking to you to lead our department and catch this guy once and for all.”

Likewise, info-dumps can occur in an internal monologue:

Don’t: Susan sipped her coffee. How was she supposed to catch a guy that these police detectives hadn’t caught for four years? Sure, they weren’t the best and the brightest, but still. And what kind of psycho killer would go around exploding chihuahuas all over Beverly Hills? Well, it was up to her to lead this rag-tag group of misfits to victory and rid the city of the puppy-popper. She was going to need a lot more coffee.

Both of the above examples dump information on the reader, explaining everything. Your reader is smart! Resist the urge to explain.

Do: Susan sipped her coffee as the sergeant fumbled through the ending of his slideshow. The puppy-popper. These numbnuts were pathetic. Crawford must have put her on this ridiculous assignment because of that joke she made at the Christmas party. She smirked. She’d catch this jerk and be back in her old desk in a week. That’d show him.

Again, you must resist the urge to explain or dumb things down for your readers. Readers are reading to find out what happens next and to unveil the characters and the world you have created. That is, every book is a mystery. If you explain everything from the get-go, there’s no reason to read on. The reader should always have a question they are waiting for an answer to. If you answer a question, you must raise a new, bigger question immediately!

Don’t: Roxanne was a prostitute. She worked hard for the money, but her clients didn’t treat her right, nor pay her enough. She came from a broken home too. Her pimp, Upgrayedd, was coming by soon, and he would want his pimping money. She didn’t have it, so she was going to run away to her cousin’s in Canada and start a new life.

That’s all telling, and basically ruins the story. Do we really need to explain everything?

Do: Roxanne shuddered in the dank doorway. The rain kept business away, and tonight had been light. She listened to the patter of rain until the familiar blare of a novelty car horn playing La Cucaracha made her jump. Any other night, she would have taken it, but not tonight, not after what had happened to Misty. She took off her heels and ran down the rainsoaked alley.

This passage, while not perfect, at least only hints at what Roxanne does for a living. Further, it raises the questions of what happened to Misty, where Roxanne is going to go, and who, exactly, is after her?

A final problem caused by info-dumps is proportionality. Is the amount of writing appropriate relative to the importance of the subject/character/theme etc. in the story? Or is there too much detail on unimportant things and not enough on good stuff?

If you spend a lot of words on a subject in your writing, readers will assume it’s important. For example, if you detail a character for a page, and then he never shows up again, it’s not only a waste of space, but likely to disappoint your reader. This is related to the show-versus-tell decision—write the details for the important stuff, and minimize the unimportant stuff.

Cause and Effect

Cause should precede effect when you are showing action. When an event occurs, an emotional reaction or conscious thought follows, then a physical reaction or speech.

Don’t: Bob hit the brakes. In the headlight beam, a jackalope tried to cross the road. “Oh great,” Bob muttered. The jackalope thumped under Bob’s car. The hiss of a flat tire filled the warm summer night.

Do: In the headlight beam, a jackalope tried to cross the road. Bob hit the brakes. The jackalope thumped under Bob’s car. The hiss of a flat tire filled the warm summer night. “Oh great,” Bob muttered.

These are sometimes called “motivation-reaction units” or MRUs, where you have a motivation (jackalope crossing the road), and a multi-stage reaction (action, thought, then speech).

Linking verbs tend to tell

Linking verbs are the verbs “am is are was were be being been” and a few others (essentially, the conjugations of the verb “to be”). There’s nothing wrong with using them, but the overuse of them often leads to repetitive prose, passive voice, and telling rather than showing.

Make your verbs specific and interesting! Search your documents for “was were wasn’t weren’t” if you’re writing in the past tense. For present tense, search for “am is isn’t are aren’t” etc. In the example below, the verbs are highlighted.

Don’t: She was red-haired and slim. She was in her bedroom, and there were a dozen empty whiskey bottles there. There were no lights on, and the room was stuffy and smelly.

Do: Messy red hair fell around her narrow shoulders as she lay on her bedroom floor. A dozen empty whiskey bottles scattered the sty she called home. Shadows played across the filth, and the heavy musk of stale cheese pervaded the air.

There’s nothing wrong with using “to be” as the verb, but don’t make it the only verb you use.

Adverbs tend to tell

Adverbs are words that modify a verb. They often end in -ly. For example, “The dog bit his leg viciously.” and “He walked slowly to the hospital.”

By themselves, adverbs aren’t bad. They serve an important purpose in the English language. However, if you can swap out your verb + adverb into a more specific, dynamic verb, you should. Doing so will create a cleaner and more visceral story.

Don’t: “The dog bit his leg viciously.”
Do: “The dog ripped into his leg.”

Don’t: “He walked slowly to the hospital.”
Do: “He limped to the hospital.”

Particularly, adverbs that follow “said” shouldn’t be necessary: the dialogue that you’re writing (and any accompanying actions) should show the emotion and leave no need for an adverb.

Don’t: “I can’t believe you slept with her,” she said angrily.
Do: “You cheating bastard. I hate your goddamn guts,” she said.
Do: She threw the panties in his face. “You cheating bastard.”

Note that there are a few exceptions for adverbs that actually modify the verb “said” (by changing the way someone speaks words with their mouth), such as “softly” or “slowly”.

Said-isms tend to tell

Similar to adverbs, the same goes for most verbs other than “said”—they are usually telling when you should be showing, or at worst, they are ridiculous.

Don’t: “You never have time for me,” he replied/countered/announced/etc.
No need for the weird verb. The fact that he’s replying is obvious.
Do: “You never have time for me,” he said.
Do: He shrugged. “You never have time for me.”

Don’t: “I guess I killed him,” she snarled/growled/barked/groaned/etc. at the prosecutor.
No need for the weird verb. Make her dialogue or action show the emotion.
Do: “Yeah. I killed him. He deserved worse,” she said.
Do: She glowered at the prosecutor. “Yeah. I did it. So what if I did?”

Don’t: “Everything will be OK,” the priest consoled/reminded/soothed/etc.
The consolation is obvious from the dialogue, no need for the weird verb.
Do: “Everything will be OK,” the priest said.
Do: The priest patted her hand. “I asked the governor for a stay on the execution. He’s had an unfaithful wife, and I think he may understand.
No need to console twice – the hand pat is enough to communicate the consolation to the reader. We can move on with the plot.

Vagaries tend to tell

One of the most important parts of showing being specific. This means avoiding vague, generic statements and using concrete details.

This advice may seem at odds with resist the urge to explain. Being specific is about zooming in on details (and moreso as you point-of-view gets deeper). Resisting the urge to explain is about not dumping backstory, research, and outline notes on the reader.

Don’t: Sheila glanced at the woman at the end of the hotel bar. She was beautiful, with gorgeous hair and a perfect body.
That’s not very specific: it could be anyone at that bar. Let’s zoom in and show what she looks like, and how the point-of-view character responds.
Do: Sheila glanced at the woman at the end of the hotel bar. She was short, a bit heavyset but very curvy, and her curly black hair nearly fell just far enough to brush her caramel shoulders and the top of her strapless, pale green dress. Sheila had to know her name—and get her room number.

Don’t: Her bedroom was quaint and charming, and outside the window was the forest.
That’s nice, but it doesn’t bring the scene to life and help the reader hallucinate the details.
Do: Her bedroom was packed with hand-me-down, roughsawn furniture, each covered in patchwork quilts, throws, and threadbare pillows. Three worn-out rugs were piled on the floor, barely enough to prevent splinters from the weathered floorboards, and the plaster walls were spattered with dried flower arrangements, pages from water-stained books, and bundles of hawk feathers. A pile of old birds nests filled the only windowsill, which looked out onto the dark pines of the Blackmire Wood.

Note that as with all showing, being specific must be subject to proportionality. If you go on for a page about this person’s room, and then it doesn’t matter for the plot and doesn’t reveal details about an important character, then you wasted a page.

Cliches tend to tell

Cliches are phrases that are overused. There are many types of cliches, including:

  • Sayings and idioms like “It’s raining cats and dogs”
  • Common ways to describe emotions, like “clenched fists” for anger
  • Descriptions, like “jade green eyes” or “bustling market”
  • Metaphors, like “love is war” or “cold feet”
  • Similes, like “dumb as a post” or “sharp as a tack”

Cliches became popular because they are shortcuts to get a point across to the reader (also known as synecdoches). The problem is that when you shortcut, you’re typically telling the story (summarizing it) rather than showing it (dramatizing it).

Most of the above issues and examples can be viewed as shortcuts as well (e.g. using “she said angrily” is a shortcut for showing her anger through dialogue and actions, or using “beautiful” instead of describing what something looks like).

Don’t: John thumbed through the affidavit. This case was going to be an uphill battle. But he couldn’t get down in the dumps. He would need to be tough as nails, strong as an ox, and stubborn as a mule if he was going to win this hands down. No pain, no gain. He set his jaw, clenched his fists, and barged into the courtroom.

Oof, that’s a lot of cliches. Let’s see if we can get the same idea across with something more relevant to the story and characters, while creating a visual scene for the reader to imagine.

Do: A single sweat drop rolled off John’s nose and splatted on the affidavit. He’d missed this one, and now it was too late to follow up on it, too late to do anything—the trial started in twenty minutes, and this document would put his client in the hole for life. He set the paper on top of the case file and wiped his face with the palms of both hands. If he faked stomach flu, maybe he could get a few days.

He looked down and next to the leg of the chair, in the shadow of his old oak desk, he caught the tip of his brown oxford shoe, the ones grandpop gave him. They’d been a bit loose until he put inserts in them, and even then he had to wear thick socks, but he always wore them for good luck on court days. What would grandpop have done with this? What would he say to him now?

John sighed. “He’s say, grab ’em by the balls and then twist like a bitch. And that’s what I’ve gotta do.” He grabbed the case file, cinched up his tie, and headed for the courtroom.

Showing Emotion

After reading all that, you’re probably getting the idea. Showing is about being specific, and not just taking shortcuts (which come in many forms!). Showing is all about helping your reader visualize the story in their head while they read, which is what makes reading fun. If you keep that in mind—that you’re writing to help your reader hallucinate your story—you’ll do well.

That’s all well and good for showing settings, characters, and actions, which can be seen/heard/smelt/felt by real people, but what about showing inner things like what a character is thinking or feeling? These aren’t detectable by the five senses—how do we convey them to the reader?

Whole books have been written on this subject, but it’s actually very simple. Emotions and inner thoughts can be communicated to the reader on a show-tell spectrum too! Just like with the senses, sometimes you want to tell it straight to get the point across, especially as you get into lower-reading level audiences, like pulp commercial fiction, young adult, and middle grade. For example, most Dan Brown books are packed with phrases like, “he said thoughtfully” or “She was furious.” or “I’ll get you for this!”

However, most of the time it’s better to show emotions with a bit more subtlety than with adverbs or direct statements of fact. You can still hammer the point home, but with a few taps of a jeweler’s hammer instead of a whack with a twenty-pound sledge. The most common approach is to use action beats combined with your PoV character’s inner thoughts to assess and summarize the thoughts of the other, mystery character. We may not have access to Chuck’s mind here, but we do have access to Bob’s:

Chuck sipped his beer. “But what happened to the diamonds, Bob?”
Bob glanced at his own empty glass. His mouth was dry as toast and he needed to pee. Chuck was going to go ballistic when he told him. Hopefully he wouldn’t piss his pants.
Chuck set his glass down hard, shaking the table and nearly sloshing his beer. “The diamonds, Bob. You didn’t rip me off, did you?
“The police horse ate them,” Bob said. “I swear. I swear! We just gotta get them out somehow.”

So we know that Chuck is mad due to Bob’s thoughts, and from Chuck slamming his glass down, and from Chuck’s dialogue lines. Chuck is mad, three times. We also know from Bob’s thoughts and dialogue that he is feeling scared and nervous. Using the PoV character’s perceptions along with little actions (slamming the glass) is easy and it’s the bread and butter of showing emotion in fiction writing.

Now let’s assume that this isn’t good enough for you—you want to be even more subtle in how you show emotions, never stating them outright as above (“going ballistic”), and not giving away too much (we did show Chuck’s anger three different ways, after all). Maybe you’re writing for an erudite audience, or maybe you’re writing a cinematic or omniscient PoV and you don’t have access to character thoughts. Or maybe your PoV character just isn’t much of an empath or isn’t very observant!

The key is subtlety is to focus on those action beats and use roundabout dialogue. What a character looks at, touches, or talks about often betrays what they’re thinking about, or is related to what they’re thinking about. People often won’t talk about what a conversation is actually about, but instead will talk around it.

“I don’t see why you can’t do something about it,” Ron said. “This is going to ruin me. And you.”
Charlene fingered the cross pendant on her neck. “They said they don’t have any open appointments in time.”
Ron wiped his hands on his napkin, and his gaze fell upon his bloody steak knife that the waiter had forgotten to collect. “Maybe there’s something else we can try.”

Now we don’t name emotions here, and we are heavily resisting the urge to explain, but it’s clear from first line that Ron is only thinking about himself. The cross tells us that Charlene isn’t going to have the abortion because of her Christian beliefs, not because of any actual issue at the clinic. Finally, the last line implies that Ron wants to wash his hands of this matter and is thinking of either murdering her or sending her to a back-alley abortion clinic. Rather dark, and maybe a bit over the top, but you get the idea.

If you want to dig deeper on emotion, there are books like The Emotional Craft of Fiction, which is heavy treatise on all this stuff and pretty heady. Another way to study emotion is to watch videos and read materials about how to spot emotional tells. For example, this TED talk on how to spot a liar or the many videos on how to read body language. Then, take that knowledge and use it to study people you interact with, or talented actors in movies, and see what works and what doesn’t.

You should also take a look at some of your favorite books and favorite scenes that have high emotional content and study how they’re written. You will probably find that they primarily use point-of-view interpretations and little action beats to show/imply emotions, and then set the mood with the particular, specific words they use to show the setting, characters, and actions.

For example, a group of trees can tower, it can loom, it can invite, it can bask in the sun. What specific words you choose for your showing can have a big impact on the emotional reaction of the reader as well, and should sync up with (or perhaps directly oppose) the emotions you are conveying in your characters (whether you choose symmetry or balance between setting and character emotions is up to you). The same is true about your choice of metaphors, similes, and other comparisons.

There you go, that’s all I know (at the moment) about show and tell. Hopefully you know a lot more than you did when you started too!

How to organize your work in Google Docs

Put each story in its own folder

This will help keep your stories separate.  I recommend making a folder for story ideas, where you keep notes for future stories.

Here is an example where the writer is working on three stories:

Make sub-folders for drafts, reference material, etc.

As you write stories, you may want to save spreadsheets, reference material, older drafts etc. and you may want to make sub-folders for these items.

I recommend dividing longer works (novels) into chapters to make it easy to find things.

Use spreadsheets to keep information organized

Spreadsheets may seem intimidating, but they are just boxes that hold text or numbers.  We’re not doing anything fancy; we just need to stay organized.

If you like to keep your notes on characters and scenes in a Document, that’s fine too, but you may find spreadsheets much quicker to work with.

Creating a character sheet

If you’re working on a novel, you most likely have many characters.  Even if you only have a few, a spreadsheet can help you keep track of descriptions, motivations, backstories, etc. so that you don’t slip up and confuse the reader.

All the data on one page can also help you compare characters and avoid too many similar characters.

I recommend running the character names across the top, and putting a list of information that you want to track on the left (in Column A).

Create a scene sheet

A list of scenes, usually in chronological order, can help you immensely in organizing your work.  You can keep track of timelines, locations, points-of-view (what character is narrating the scene), and which characters are present.

You can also keep track of scenes to see how long they are, or if they have the requisite story structure of Goal>Conflict>Result or Dilemma>Decision>New Goal.  This can be useful for identifying weak scenes that lack important components of good scene structure.

I recommend one line per scene, with the information you want to track running horizontally.

Example spreadsheet

Check out our Snowflake Method Spreadsheet which contains both of these spreadsheets, and other helpful ways to outline your novel.

SCENE SHEET: List of items to potentially include

These are the column headers for each scene, some of which are shown in the example image above.

Scene Name (for example, a chapter title or your scene’s title)
Scene Summary (one sentence description of what happens)
Time/Day (helps keep track of events)
Location (reminds you where this scene takes place)
Point of View (whose point of view is this scene written in?)
Scene or Sequel? (is this a scene, or is this a sequel to a scene)
Goal / Reaction (what is the goal for the scene, or if this is a sequel, what is the reaction to the Result at the end of the last scene)
Conflict / Dilemma (what is the conflict in the scene, or if this is a sequel, what is the dilemma the characters face)
Result / Decision (what is the result of the conflict, or if this is a sequel, what is the decision the characters make (which leads to a new goal))
Characters Present (which characters are in this scene? this is very helpful if you need to change something about a character later)
Significant point in a character arc? (If this scene is a significant moment in a character arc, why?  Which character?  You may want to create a character arc column for each character, to track their development through the scenes)

CHARACTER SHEET: list of items to potentially include

You can copy and paste this list into Column A of your spreadsheet.

Short description (basic looks, age, occupation, etc.)
Motivation (abstract) (e.g. Dantes wants escape, then revenge)
Goal(s) (specific) (e.g. Dantes wants to kill the men who falsely imprisoned him)
What’s at stake? (a good character shows strength of will against “death” stakes, including literal, psychological, familial, or professional death)
External conflicts (e.g. an antagonist, force of nature, etc.)
Internal conflicts (e.g. the “lie” they believe vs. the “truth” they learn)
Epiphany/Evolution (how do they change over time & learn their “truth”)
General notes (biggest box, for jotting down things as you use them in your story)

The above is all you REALLY need for your characters. If you want to get into the details, below are some suggestions for more traits. Please try not to waste your time determining character details that you never actually use in the story. Every minute you spend on superfluous outlining is a minute you’re not actually writing your story. You may find it easier to write down the essentials (above) and then as you actually use things in the story to add as details, jot them down in a “general notes” area (e.g. “has brown eyes”).

Backstory prior to this story
Storyline within this story
Epilogue after this story
Birthday / age
Place of birth
Ethnic/Cultural background
Places lived
Special training
Greatest success
Biggest trauma
Cares about most in the world
Worst thing ever done and why
Does he have a secret
Most embarrassing thing that ever happened
Strongest/weakest character traits
Other people
Dating, marriage
People the character admires most
How is the character viewed by others
What people like best about him/her
What people dislike about him/her
What does this character like best about the other main character(s)
What does this character dislike about the other main character(s)
If s/he could do one thing and succeed at it, what would it be
Why will the reader sympathize with this character
Physical appearance
Physical build
Head shape
Tattoos / piercings / scars / etc.
Right- or left-handed
What you notice first
How would character describe self
Interests and favorites
Collections, talents
Political leaning
Food, drink
Sports, recreation
Religious beliefs
A great gift for this person
Favorite subject in school
Typical expressions
When happy
When angry
When sad
Laughs or jeers at
Ways to cheer up this person
Ways to annoy this person
Hopes and dreams
Overall outlook on life
Does this character like him/herself
Wants to change anything about his/her life?
Is s/he lying to himself about something?
S/he is the kind of person who
How much self-control and self-discipline does he have